The gap between a lead coming in and you responding is where deals are lost. Not to better agents — to faster ones. We build the systems that close that gap automatically, inside whatever tools you already use.
of homebuyers end up working with the first agent who responds to their inquiry. That number has stayed consistent for five straight years.
National Association of Realtors, 2025A buyer fills out a form at 9pm — or during your showing at 2pm. You see it two hours later. They've already booked a tour with another agent. Response time is the only differentiator at this stage, and the average agent responds in hours.
Someone saved three searches, opened your email twice, attended an open house. No follow-up sequence fired. Six weeks later they listed with an agent who stayed in touch. Most agents follow up once. Deals close on touchpoint five to eight.
Your closed clients are your warmest leads and best referral source. Most agents stay in touch for 30 days after closing — then go silent. No system, so the relationship fades and the referrals go to whoever showed up.
Automated text and email within 2 minutes of a new inquiry — before they call another agent. Speed is the only differentiator at this stage.
Triggered after every showing. Checks in on their reaction, answers next-step questions, keeps the conversation moving without pressure.
3-touch sequence after an offer is submitted. Keeps buyers steady during the waiting period and positions you as calm and responsive under pressure.
For leads who aren't ready yet. Stays in touch over weeks without you manually following up — keeps you top of mind when they're ready to move.
Automated touchpoints after a listing consultation or CMA request. Addresses common objections and keeps the listing conversation open.
Sent 2–3 weeks after closing — when satisfaction is highest. A warm, well-timed ask that most agents never make consistently.
Triggered after closing — the moment clients are most likely to say yes. One-click link, high response rate, direct impact on search visibility.
Annual check-in for your closed client database. Market update framing — useful, not salesy — and a natural opening to ask for referrals.
Automated same-day and 48-hour follow-up to everyone who registered at an open house. Captures the moment before it goes cold.
Sent on the one-year anniversary of every closing. Keeps the relationship active, surfaces move-up buyers, and generates referrals from your warmest contacts.
You tell us what CRM you use and where leads are going cold. We tell you which systems to build first and exactly what it costs. No obligation after that call.
We work inside whatever you already use — Follow Up Boss, KV Core, Sierra Interactive, or a basic CRM you inherited. No new software unless you want it. Most full setups done in 5–7 business days.
We walk you through everything we built and hand you clear documentation. From that point the systems run on their own. Leads get responded to. Past clients hear from you. Follow-up happens without you managing it.
One recovered deal covers the cost. Most agents see that within the first 60 days.
Book a free discovery call. We'll look at where your leads and past clients are slipping through — and whether automation is the right fix. If it isn't, we'll tell you that too.
Book Your Free Call